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Hullabaloo U Certification Next Steps

Once you have received notification from our office that your program/course has been certified and will be designated as a Hullabaloo U program for Fall 2021 there are some important next steps detailed below. Please carefully read through the following information.

To help us manage all of the logistics, please complete the Certified Program Intake Form and submit to hullabaloou@tamu.edu by April 16, 2021.
 
 Course Logistics:
  • If you have an established course number for this experience, be sure to submit it to the Registrar’s Office for the Fall course schedule.
  • If you do not have an established course number, we will submit sections of FYEX 101 on your behalf. You will indicate this on the Certified Program Intake Form. 
  • In order to be eligible for funding through the Office for Student Success, sections must have a minimum enrollment of 10 students as of the census date (12th day of class). Smaller sections can still be certified and considered a Hullabaloo U program but are not eligible for funding. 
 
Instructor Information:
  • You are responsible for selecting your own instructor(s) for your certified experience. For each section, you will provide the faculty/staff instructor’s name, UIN, and email address on the Certified Program Intake Form.
  • All instructors must complete the required training coordinated by the Office for Student Success. 
    • Hullabaloo U All Instructor Symposium - All instructors must attend the Hullabaloo U All Instructor Symposium scheduled for May 10, 2021, 8:00 AM - 12:00 PM
      • Designed for both new and returning instructors for Fall 2021, the All Instructor Symposium will serve as the cornerstone of the ongoing Hullabaloo U instructor development opportunities, community of practice, and an opportunity to recognize excellence within the First Year Experience. Symposium will kick off with a welcome from our administration, announcement of the Instructor of the Year award recipient, and a keynote address from a national expert on the first-year experience. Following the keynote, there will be breakout sessions, the majority of which we hope will be led by returning Hullabaloo U instructors. Breakout sessions are designed to provide a forum for sharing ideas, best practices, and innovative approaches to enhance the Hullabaloo U experience.
      • Symposium will offer both virtual and in-person attendance options. Once we receive your Certified Program Intake Form, instructors will be emailed with information regarding the event and RSVP instructions. The in-person event will have a limited capacity and will be held in the MSC. COVID protocols will be in place for face covering requirements, social distancing and other risk mitigation strategies. The RSVP will provide both attendance options until the in-person capacity is reached. Virtual attendance will be the live-streamed event in synchronous Zoom webinar format.
    • New Instructor Training - NEW instructors (those who did not complete a New Instructor Workshop / New Instructor Online Training in 2019 or 2020) must also complete New Instructor Training. New Instructor Training will be offered as online modules to complete at one's own pace OR as a 4-hour in-person workshop to be offered on several dates in May.
      • The New Instructor Workshop establishes a foundation for new instructors related to the goals, purpose and philosophy of Hullabaloo U. Information will be shared about the needs of first-year students, teaching styles and techniques relevant to a seminar class, strategies for community building, reporting and referrals, and an overview of the common lessons of Hullabaloo U.
      • We will contact new instructors and ask them to indicate how they plan to complete the New Instructor Workshop (online modules or in-person workshop).
        • The online modules will be released in mid-May for instructors to complete at their own pace.
        • In-Person Workshops are scheduled on the dates below and will take place from 9:00 AM-1:00 PM with lunch provided. There will be an additional optional session from 1:00-2:00 PM on Course Design.
          • Thursday, May 6, 2021 - Memorial Student Center
          • Friday, May 14, 2021 - Rudder Tower
          • Friday, May 21, 2021 - Memorial Student Center
    • Required training must be completed by all Instructors before the first day of classes. Instructors must complete training in order to receive their bursary.
    • All instructors are also strongly encouraged to complete the online "Train the Trainer" modules for each of the four required lessons which will be made available mid-July.
    • Upon receiving your Certified Program Intake Form, we will contact the Instructors with all training information. 
  • Instructor Bursaries: the instructor of record (1 per section) will receive a $500 professional development bursary disbursed to the account indicated on the Certified Program Intake Form.  The fund disbursement process will occur after the first week of the fall semester to ensure each submitted section makes. Instructors will need to work with their departmental business office to access the funds for professional development trainings, conference travel, etc.
 
Peer Mentor Information:
  • You are responsible for selecting your own peer mentors for your certified experience. For each section, you will provide the peer mentor’s name, UIN and email address on the Certified Program Intake Form.
  • Peer Mentor Stipends: a $500 stipend per peer mentor will be distributed by the Office for Student Success (OSS) via their financial aid package.
    • Please inform your students of the stipend distribution process with the following language: "The $500 stipend you will receive is considered a form of financial aid, and will be awarded within your overall financial aid award for the upcoming year. Stipends will be posted in October for all active peer mentors. If you receive any additional scholarships during the summer, your financial aid may need to be adjusted. If you have questions regarding the impact of this stipend, please contact your financial aid advisor."
    • Funding has only been provided for one peer mentor per section (per 25 first-year students).
    • OSS staff will send UINs to Scholarships & Financial Aid in May 2021 for posting of the “placeholder/non-paying” stipend to the student’s financial aid package.
    • Following census date, an audit process of enrolled sections will be made to confirm peer mentor involvement. Actual stipends will be posted to student accounts in October 2021.
    • For programs that seek to have more than one peer mentor in the classroom, additional $500 stipends would need to be secured from program funds in order to maintain equity between individuals in these experiences. Additional details about this process will be provided at a later date.
    • Programs that seek to employ the same peer mentor in additional capacities beyond Hullabaloo U may do so separately through standard student employment means in their program. Similarly, if programs seek to have the student volunteer in additional capacities beyond Hullabaloo U, they may do so separately from this responsibility.
  • All peer mentors must complete required online training. Online training will be released in May and must be completed by the first day of classes to ensure payment of funds. 
    • The online training modules can be completed at a peer mentor’s own pace. Returning peer mentors will have fewer modules than new peer mentors. It should take returning peer mentors approximately 2 hours to complete the modules, and about 4-5 hours for new peer mentors.
    • Please communicate this training requirement to your peer mentors during the application/selection process. Upon receiving your Certified Program Intake Form, we will contact the peer mentors with training information in May. 

Classroom Funds:
  • For 2021, the process for disbursement of Classroom Funds is changing:
    • Historically, each instructor has automatically received $100 per section to use to support the class experience (classroom supplies and materials, snacks or supplies for class socials, etc.)
    • In order to receive Classroom Funds for the 2021-2022 academic year, we will be creating a new process by which instructors or program coordinators will request funds.  
      • In addition to supporting the basic classroom necessities such as supplies and materials, we seek to award Classroom Funds to instructors and programs to support innovative ideas for course enhancement, community building, campus engagement, and collaboration between sections/communities.
      • Fund requests, particularly to support innovative ideas, can be for more than $100 per section.
      • More information to be provided during Symposium including priority deadlines and request process.