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Degree Planner Template (May 13, 2020)​

Ben Milum from the Office of Registrar provides a step by step guide for academic advisors to build the degree planner template.

00:00 – Ben Milum shows step by step how to build degree planner template
05:20 – Templates available
07:00 – Rolling over templates from previous years
07:33 – Template populate for students in fall 2020 catalog
07:47 – Degree planner template for transfer and freshmen students
08:10 – Can you make degree planner templates for old catalogs?
09:10 – Can you change URL link on degree planner template?
10:05 – Best practices to share for creating degree planner template
12:30 – Ben provides a second step by step process for building degree planner template
17:25 – Timeline to enter degree planner template
18:30 – Previewing template before finalizing
19:20 – Who has access to degree planner template?
19:40 – Pulling prior templates
20:30 – Adding courses to template
21:40 – Can students move course from degree planner to another semester?
22:20 – How to input elective courses or a placeholder for flexible majors
24:20 – Deadline to submit degree planner templates
24:35 – Can students opt not to use degree planner templates?
25:00 – Ben shows a completed degree planner template
26:05 – Can students self-approved without placeholder course?
26:50 – Can info listed in degree evaluation copy over to degree template?
29:50 – Suggestions to help students
30:50 – Closing Remarks 
Walk-In Advising Utilizing Zoom (May 12, 2020)​

Laura Olivarez presents her robust virtual walk-in advising procedure using the Zoom platform.

00:30 – Laura Olivarez shares why her office decided to use zoom for walk-in
01:15 – Laura starts her presentation – discuss zoom settings for walk-in advising
01:50 – Authenticated users for zoom
02:23 – Cohost function
03:09 – Screen Sharing function – purpose to have it on
03:48 – Breakout rooms function turned on
04:54 – Waiting Room feature and why is important
05:35 – Scheduling a meeting for walk-in advising
05:50 – Using same meeting ID link over over again
06:25 – Meeting settings
08:53 – Creating breakout rooms
11:38 – Laura discusses why you do not want make walk-in meetings recurring
12:55 – tracking who is in the wait room
13:25 – Laura shares her screen to show breakout rooms
14:10 – Renaming breakout rooms
14:25 – Assigning an advisor into a breakout room
18:30 – A challenge with being cohost
20:45 – Setting 49 participants per screen in gallery view
21:20 – Tracking waiting/breakout room
22:10 – Appointment center on EAB Navigate (how students checking in)
24:20 – Student workers need special permission for EAB Navigate
24:40 – Navigate and Zoom do not work together (two different platforms)
26:35 – Laura shares the first way she foresees New Student Conferences (NSC)
27:20 – Laura shares the second way she foresees NSC
28:35 – Laura describes the flow of how students are check-in and added to breakout room
31:33 – Putting multiple students in breakout room
32:30 – How does the host know the breakout room is empty?
34:00 – Laura discusses why she doesn’t record the sessions
35:45 – Practice makes perfect
37:10 – Students can ask questions as they are waiting in the breakout room
38:10 – Advantage of breakout rooms vs individual appointments for NSC
38:52 – Is there a way to restrict walk-in guest without ending the meeting
39:45 – How will Zoom work as far as timely for NSC
41:10 – Using Campaign feature in EAB Navigate
43:20 – Why multiple zoom links can be confusing for students
44:50 – How students will be in Zoom during NSC
45:25 – Giving students opportunity to learn using Zoom
48:50 – Zoom is most useful tool for NSC
49:20 – EAB Navigate and Zoom working together is the key!
51:05 – EAB Navigate gives you ability to log interaction with students
52:30 – You can track students attending NSC through EAB Navigate
53:05 – New students are already in EAB Navigate
55:20 – Sharing Best Practices
56:10 – Closing Remarks

Adding More Tools Under Your Belt (May 11, 2020)​

Emily Kaufman Baumann (POLS), Kaitlyn Hiney (HLKN), and Dallas Reyes (OSS) introduce the advising syllabi and major maps as additional tools to help academic advisors with New Student Conferences.

03:10 – Introductions by Rafael Almanzar
03:40 – Objectives of Presentation
04:20 – Emily Kaufman Baumann discusses what is an advising syllabus
07:00 – Why is important to have an advising syllabus
09:50 – Kaitlyn Hiney discusses how to use an advising syllabus and provides examples
13:50 – Alternatives for advising syllabus
20:50 – Dallas Reyes discusses major maps (what is it, what it looks like, and how to use it)
22:45 – Example of Major Maps
27:00 – Q&A Session
27:40 – How to reinforce using advising syllabus
29:40 – Where is the advising syllabus accessible for students
30:30 – How to use these two tools for New Student Conferences
32:30 – Closing Remarks

Best Practices for Virtual Walk-In Advising (April 24, 2020)

Four different campus units will share how they are providing walk-in services to their students. Tara Dean (CSCE), Paige Hellman (Career Center), Laura Olivarez (EASA), and Valerie Wilson (COMM) will each share their unique and diverse virtual walk-in advising protocols.

01:32 – Introductions by Rafael Almanzar
02:40 – Tara Dean discusses her virtual walk-in procedure
04:30 – Paige Hellman discusses her virtual walk-in procedure
08:20 – Valerie Wilson discusses her virtual walk-in procedure
13:05 – Laura Olivarez discusses her virtual walk-in procedure
19:00 – Q&A session with presenters
24:38 – Laura talks about breakout rooms in Zoom
28:05 – All 4 presenters discuss challenges of walk-in advising  
33:05 – Using Social Media to promote walk-in hours
35:20 – Training student workers for walk-in advising
41:05 – Setting up Zoom waiting room for New Student Conferences
42:50 – Closing Remarks

Best Practice for Degree Planner (April 23, 2020)

Carissa Beamon (ANSC) will share her best practices on how she teaches and encourages students to submit their degree planner on time. Shelby Salmons (OSS) will discuss how to utilize EAB Navigate to create campaigns and watchlists to track students and their degree planner.

01:05 – Introduction by Rafael Almanzar
02:08 – Carissa Beamon’s presentation on Degree Planner
09:10 – Carissa email communications to students about degree planner
16:00 – Shelby Salmons discuss how to use EAB Navigate functions to track student’s degree planner
20:25 – Carissa shares methods of how to teach the degree planner to students
21:45 – Q&A session with Carissa and Shelby
27:00 – Carissa explains how she teaches core curriculum requires to students
34:40 – Closing Remarks